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Try Gantt Charts To Zap Your Task List!


As the owner of a growing business, it is not uncommon to have a never-ending task list and numerous responsibilities. Apart from project management, there’s also the need to track timelines and be on top of everything that is going on, which can be overwhelming. However, we have just the tool for you – Gantt Charts! 

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What is the Gantt Chart?

The Gantt chart is a horizontal graph that keeps track of every task assigned to all your employees and/or teams (or even just yourself). This helps you, as the business owner, to delegate and monitor the tasks according to a set time frame. This chart can be modified for almost any kind of plan you devise. The best part? You know exactly what is going on with just a glance

How to create a Gantt Chart

The three essential features in a Gantt chart are the timeline, the list of tasks, and a horizontal bar graph that tracks the time taken by each task. 

Creating your grant chart will be in two parts. You can divide this as your top horizontal (X Axis for us statistics nerds) and bottom vertical (Y Axis). At the top and going from your left to the right is the timeframe which can be in a day or week format. Since projects are susceptible to extensions, the timeframe for it can be easily extended because this positioning allows the entries to be flexible.

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Your y-axis, or the column in your chart, is the task list. Now this can be extensively segregated project-wise if you have tasks within tasks, and so it is placed as such on the chart, allowing your chart to be read easily by each task. These are assigned to your team members and employees.

Finally, the horizontal bar graph. The bar graph indicates the time it has taken/will take for each task to finish. You can assign different colours depending on what you want to know. For example, the time you’re setting aside for a task can be in one colour and a completed task can be in a different colour. Planning, assigning and budgeting time for your to-do just became a whole lot easier!

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The timeline forms the top of the gantt chart and the task list forms your first row.

Why do you need the Gantt chart?

The Gantt Chart captures tasks, duration (and budgeted duration) and even information relating to who the task has been assigned to, all in one place. Gantt charts are also very visually pleasing and can give you a summary of your task situation without much effort. Gantt charts are also infinitely customizable and easy to adjust and tinker with. 

If you are part of an organization with employees, Gantt charts help you determine who is doing what and whether any of your employees are overworked or haven’t been delegated enough/appropriate work. 

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Make your gantt charts fun with lots of colours!

The Gantt Chart can also be very comprehensive and an absolute god-send for those who work in teams. Since the chart has all the tasks that comprise the project in one place, once your employees complete a specific task, they don’t have to figure out what they have to do next – it’s described right there. The duration for each task is already preassigned and the allotted time and the task itself is spelt out for everyone to understand. No more feeling lost amongst to-do lists and you don’t even have to micromanage.

What we like most the Gantt chart. though, is that you don’t even need fancy software for it; all you need is a spreadsheet programme. 

Gantt Chart Resources!

So you’ve decided that you want to give the Gantt Chart a go? Check out some great free resources, here – 

How to create a Gantt Chart in MS Excel

Gantt Chart Excel Template

Gantt Chart Templates for PowerPoint

36 Free Gantt Chart Templates for Word, Excel, PowerPoint



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