As the owner of a growing business, it is not uncommon to have a never-ending task list and numerous responsibilities. Apart from project management, there’s also the need to track timelines and be on top of everything that is going on, which can be overwhelming. However, we have just the tool for you – Gantt Charts!
What is the Gantt Chart?
The Gantt chart is a horizontal graph that keeps track of every task assigned to all your employees and/or teams (or even just yourself). This helps you, as the business owner, to delegate and monitor the tasks according to a set time frame. This chart can be modified for almost any kind of plan you devise. The best part? You know exactly what is going on with just a glance
How to create a Gantt Chart
The three essential features in a Gantt chart are the timeline, the list of tasks, and a horizontal bar graph that tracks the time taken by each task.
Creating your grant chart will be in two parts. You can divide this as your top horizontal (
Your y-axis, or the column in your chart, is the task list. Now this can be extensively segregated project-wise if you have tasks within tasks, and so it is placed as such on the chart, allowing your chart to be read easily by each task. These are assigned to your team members and employees.
Finally, the horizontal bar graph. The bar graph indicates the time it has taken/will take for each task to finish. You can assign different colours depending on what you want to know. For example, the time you’re setting aside for a task can be in one colour and a completed task can be in a different colour. Planning, assigning and budgeting time for your to-do just became a whole lot easier!
Why do you need the Gantt chart?
The Gantt Chart captures tasks, duration (and budgeted duration) and even information relating to who the task has been assigned to, all in one place. Gantt charts are also very visually pleasing and can give you a summary of your task situation without much effort. Gantt charts are also infinitely customizable and easy to adjust and tinker with.
If you are part of an organization with employees, Gantt charts help you determine who is doing what and whether any of your employees are overworked or haven’t been delegated enough/appropriate work.
The Gantt Chart can also be very comprehensive and an absolute
What we like most the Gantt chart. though, is that you don’t even need fancy software for it; all you need is a spreadsheet programme.
Gantt Chart Resources!
So you’ve decided that you want to give the Gantt Chart a go? Check out some great free resources, here –